Our Policies

Privacy Policy

Talented Recruitment ("we", "our", or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Talented Recruitment acts as the Data Controller for all personal data collected as part of our recruitment and business operations.

2. The Data We Collect

We collect personal data that you choose to provide to us, which may include:

• Contact details such as name, email address, and phone number
• CVs, employment history, and work experience
• Education, skills, and professional qualifications
• References and correspondence relating to job opportunities

We do not intentionally collect or process special category data (such as health information, ethnicity, or diversity data).

3. How We Use Your Data

We use personal data to:

• Match candidates with suitable job opportunities
• Communicate with candidates and clients
• Manage and maintain professional relationships
• Meet legal, regulatory, and compliance obligations

4. Lawful Basis for Processing

We process personal data using the following lawful bases:

• Consent - where candidates voluntarily register with us or apply for roles
• Legitimate interests - for managing client relationships and business operations
• Legal obligation - where record-keeping or compliance is required by law

5. Data Retention

Candidate data is retained only for as long as consent remains in place and can be withdrawn at any time.

Client and business contact data is retained for as long as necessary to maintain an active business relationship or meet legal requirements.

6. Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse.

Data is stored securely using encrypted systems, with access restricted to authorised personnel only. Our third-party CRM systems are hosted within the UK or EU and comply with UK GDPR standards.

7. Data Sharing

We only share personal data where necessary to deliver our recruitment services. This may include sharing information with:

• Potential employers
• Trusted service providers
• Third-party platforms essential to our operations

All third parties are subject to appropriate data protection and confidentiality agreements.

8. International Data Transfers

We do not routinely transfer personal data outside the UK or EEA.

If international transfers become necessary, we will ensure appropriate safeguards are in place, including recognised data protection frameworks such as the UK-US Data Bridge.

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction or deletion of your data
• Restrict or object to how your data is processed
• Withdraw consent at any time

To exercise these rights, please contact us at amelia@talentedrecruitment.co.uk.

10. Complaints

If you are unhappy with how we handle your personal data, you have the right to raise a complaint with the Information Commissioner's Office (ICO). Further information can be found on their website.

Modern Slavery and Human Trafficking Statement

Issued under Section 54 of the Modern Slavery Act 2015

Introduction

This statement outlines the steps Talented Recruitment has taken, and continues to take, to ensure that modern slavery and human trafficking do not occur within our business operations or supply chains.

Talented Recruitment operates a zero-tolerance approach to all forms of modern slavery and exploitation. We are committed to acting ethically, transparently, and with integrity in all our business relationships, and to maintaining effective systems and controls designed to prevent exploitation at any level of our organisation.

Our Business

Talented Recruitment is a UK-based recruitment and talent consultancy, supporting clients across a range of sectors. Our business is built on responsible recruitment practices, strong ethical standards, and long-term partnerships with both clients and candidates.

Our Commitment

We do not tolerate or condone forced, bonded, or involuntary labour in any form. We strictly prohibit child labour, servitude, and human trafficking within our operations and expect the same high standards from all organisations we work with.

We are committed to:

• Working only with clients, suppliers, and partners who uphold high ethical and labour standards
• Ensuring all recruitment practices are fair, transparent, and voluntary
• Maintaining awareness of modern slavery risks within our industry
• Taking immediate and appropriate action where any breach or suspected breach is identified

Policies and Controls

To support our commitment, Talented Recruitment maintains a number of internal policies and procedures, including:

• A Modern Slavery and Human Trafficking Policy, setting out clear expectations for staff and suppliers
• Ethical Conduct and Corporate Social Responsibility policies, reinforcing integrity and accountability
• Recruitment and Employment policies, requiring lawful, fair, and voluntary working practices
• Whistleblowing and Grievance procedures, providing safe and confidential routes for raising concerns

Risk Assessment and Due Diligence

Although the nature of our business presents a low risk of modern slavery, we recognise that recruitment activities and supply chains can carry inherent risks. To mitigate these risks, we:

• Review supplier and partner relationships to ensure fair labour practices
• Carry out appropriate background checks on new suppliers and service providers
• Include ethical and compliance requirements within supplier terms where appropriate
• Monitor for irregularities in pay, working hours, or working conditions that may indicate exploitation

Training and Awareness

Team members involved in recruitment or supplier engagement receive additional guidance on due diligence and reporting responsibilities. Awareness is reinforced through onboarding, internal communications, and regular policy reviews.

Continuous Improvement

Talented Recruitment is committed to continuous improvement in addressing modern slavery risks. We will continue to strengthen our approach through:

• Regular reviews of policies and procedures
• Ongoing staff training and awareness initiatives
• Enhanced supplier vetting and documentation
• Improved reporting, monitoring, and oversight processes

We recognise that addressing modern slavery requires ongoing vigilance, not just regulatory compliance.

Approval

This statement has been approved by the Managing Director of Talented Recruitment and will be reviewed annually. The most recent version will always be available on our website.

Anti-Bribery and Corruption Policy

Introduction

Talented Recruitment operates a strict zero-tolerance approach to bribery and corruption. We conduct all business fairly, honestly, and transparently, in full compliance with the Bribery Act 2010.

Purpose

The purpose of this policy is to ensure that all employees, contractors, and business partners act with integrity and do not engage in, encourage, or tolerate bribery, corruption, or improper influence in any form.

Key Principles

• No individual acting on behalf of Talented Recruitment may offer, give, request, or accept a bribe or facilitation payment.
• Gifts and hospitality are permitted only where they are reasonable, proportionate, and appropriate, and where they cannot influence business decisions.
• Any concerns or suspicions relating to bribery or corrupt activity must be reported promptly to the Managing Director.
• Talented Recruitment reserves the right to terminate relationships with any individual or organisation found to be involved in bribery or corrupt practices.

Responsibilities

Senior management is responsible for ensuring this policy is implemented effectively and for investigating any reported or suspected breaches. All individuals working with or on behalf of Talented Recruitment are expected to comply with this policy at all times.

Review

This policy is reviewed annually and updated as required to reflect legislative or regulatory changes.

Ethical Policy

Introduction

At Talented Recruitment, our success is built on integrity, fairness, and respect. We are committed to conducting our business responsibly and expect every decision, action, and interaction to reflect the highest ethical standards.

Purpose

The purpose of this policy is to set clear expectations for professional and ethical conduct within Talented Recruitment and across our wider network of clients, suppliers, and partners.

Our Ethical Standards

• We act lawfully, fairly, and transparently in all business dealings.
• We treat clients, candidates, and colleagues with honesty, respect, and professionalism at all times.
• We work only with suppliers and partners who share our commitment to ethical and responsible business practices.
• Any ethical concerns, conflicts of interest, or suspected misconduct can be raised in confidence through our Grievance and Whistleblowing procedures.

Talented Recruitment takes all ethical matters seriously and will investigate concerns promptly and fairly.

Corporate Social Responsibility

We are committed to operating as a responsible and ethical business. We value our people, support our communities, and aim to make a positive social and environmental impact through the way we work.

Anti-Money Laundering

We fully comply with all UK anti-money laundering regulations. Talented Recruitment operates transparently, carries out appropriate identity checks for clients and candidates, and does not engage in or support any unlawful financial activity.

Data Protection and Social Media Policy

Introduction

This policy applies to all employees of Talented Recruitment, as well as any associated businesses that choose to adopt these policies.

Talented Recruitment handles data, technology, and communication with care and integrity. As a people-focused business, the trust of our clients, candidates, and colleagues is fundamental to everything we do. That trust depends on how responsibly we manage information, use technology, and represent ourselves online.

All individuals are expected to safeguard personal and company data, use technology appropriately, and communicate in a way that reflects our professionalism, values, and reputation.

Data Protection

Talented Recruitment is committed to processing all personal data in accordance with the principles of the UK General Data Protection Regulation (UK GDPR). This means personal data will be:

• Processed lawfully, fairly, and transparently
• Collected for specified, explicit, and legitimate purposes
• Adequate, relevant, and limited to what is necessary
• Accurate and kept up to date where required
• Retained only for as long as necessary
• Kept secure and protected against unauthorised access, loss, or misuse

We collect and process personal data relating to employees, candidates, and clients for legitimate business purposes only. This includes, but is not limited to, recruitment and placement activities, payroll, performance management, client relationship management, and regulatory compliance.

All personal data is handled responsibly and only accessed by authorised individuals where there is a valid business need.